How to Use Swiftsale POS App
Swiftsale POS is designed for speed, simplicity, and full control of your business. Here’s a clear step-by-step guide to get started:
📝 How to Sign Up on Swiftsale POS App
- Install the App from the website or app store.
- Open the App and tap “Register”.
- Fill in the registration form with the following details:
First Name & Surname
Business Phone Number
Business Name
Email Address
Password (⚠️ Make sure there are no spaces in the password)
Business Type (e.g., retail, restaurant, grocery)
Business Address
Business Description
- After completing the form, tap “Register”.
- Once your business is successfully registered, the app will take you to the Login Page.
🔐 How to Log In
- On the Login Page, enter:
Your Email Address (used during registration)
Your Password (used during registration)
- Tap “Log In” to access your Swiftsale POS dashboard.
✅ You’re now ready to manage your stock, record sales, and access reports!
To update subscription
Click left top menu drawer
Click update subscriptions
Choose the one you want, choose between yearly or monthly
Click auto pay then press subscribe, enter your visa or mastercard details and follow the prompts
Those in Zimbabwe, you can make ecocash payment on 0774445121 then send POP and email address you used to signup on swiftsalepos app for manual activation.
🛠️ Getting Started on Swiftsale POS App: Choose Currency, Add Products, Employees & Printer, and Make Your First Sale
🌍 0. Select Your Currency
Set your preferred currency before starting:
Open Swiftsale POS App
Go to Settings > Currency Settings
Select your local currency (e.g., USD, ZWL, ZAR)
Tap Save
🖨️ 1. Add a Bluetooth Thermal Printer
To enable receipt printing:
Turn on your Bluetooth printer
In the app, go to Settings > Printer Settings
Tap “Connect Printer”, select your printer
Supports 58mm and 80mm thermal printers.
📥 2. Create a New Product
To add a product:
Tap Products > Create New Product
Enter product name, product code, stock, selling price, and purchase price (cost price)
Choose product type (if you are a butchery or gas shop choose weight as product type)
Optional (Add description and vendor(supplier) name)
Tap Save
Bulk Upload Products
To quickly add many products at once:
Go to Products
Tap Create New Products→ Import Products
Download the sample Excel template
Fill in your products (Name, Price, Stock, etc.)
Upload the completed Excel file
Tap Import
🔁 3. Update Stock Quantity
To update stock for a product:
Go to Products
Swipe right on the product you want to update
Tap “Update Stock”
Enter the new stock quantity
Tap Update
Updating Stock Using Purchase Order
To Update stock using Purchase order
Go to Purchase Order
Create Purchase Order
Add Products you want to update
Enter the quanty for each product
Save the Purchase Order
Open the Pucrhase Order and click receive
✏️ 4. Edit a Product
To edit product details:
Tap Products
Tap the product you want to change
Tap Edit, make the changes
Tap Save
❌ 5. Delete a Product
To delete a product:
Go to Products
Swipe left on the product you want to delete
Tap the Delete button
Confirm deletion
💰 6. Make Your First Sale
To complete a sale:
Tap Sales > Tap Walk-In
Tap Add Items, select the products you’re selling
Adjust quantities if needed
Enter the amount received from the customer
Choose the payment type (Cash, Mobile Money, etc.)
Tap Complete Sale
Your sale is now recorded, and a receipt can be printed
Create Employees/ user accounts (you should be on either standard or premium package)
Click left top menu drawer
Click users then click create new user
Enter name, email, company phone number and password (use a different email from the one you used before)
Select role (business staff has limited rights can not edit stock or see reports while the business manager has the same rights as the business owner)
Click save user ( give your employee the email and password you add on create new user so they can use that to login on swiftsale pos app)
✅ How to Set Up Smart Checkout on Swiftsale POS App
- Open the Swiftsale POS App
Log into your account.
- Tap on “Smart Checkout”
This is your gateway to online orders.
- Generate Your QR Code & Link
Tap “QR Code”
You’ll see options to:
Download the QR Code and paste it on your shop’s window, door, table or counter.
Copy the Link and share with customers on: WhatsApp Bio, Social Media, or Flyers
Choose payment types you accept between; cash, mobile pay, bank and online payments.
Choose type of orders you accept, between:
Sit-ins( if you are a restaurant and you want customer to order from your tables),
Order pick up (if you want your customer to pick up orders from your Business),
Delivery (if you want to deliver orders to your customers)
🛵 Add Delivery Options
- Go to Settings under Smart Checkout
- Add:
Delivery Locations
Delivery Fees (based on area or distance)
🍽️ Add Table Numbers (For Restaurants)
- Still under Smart Checkout > Settings
- Add table numbers for your sit-in restaurant to allow easy table-side ordering.
💳 Accept Online Payments
- In Smart Checkout Settings
- Choose a payment gateway:
Paystack or Flutterwave
- Paste your API Keys (from your Paystack or Flutterwave account)
Once added, your customers can pay online easily.
This makes Swiftsale Smart Checkout perfect for:
Grocery stores (pickup/delivery)
Restaurants (table orders)
Any small business wanting to sell online without a website
Add Booking/Apppointments settings